# Email Setup Instructions for CloudNexus Systems

## Problem Identified
The consultation booking form is not sending emails because the **OpenSSL extension is missing** from your PHP installation. This prevents SMTP connections from working properly.

## Current Status
✅ **Consultation form is working** - data is being processed correctly  
❌ **Emails are not being sent** - due to missing OpenSSL extension  
✅ **Temporary workaround implemented** - bookings are logged to file  

---

## Solution 1: Fix OpenSSL in XAMPP (Recommended)

### Step 1: Enable OpenSSL Extension
1. Open **XAMPP Control Panel**
2. Click **"Config"** next to **Apache**
3. Select **"PHP (php.ini)"**
4. Find this line: `;extension=openssl`
5. Remove the semicolon: `extension=openssl`
6. Save the file
7. **Restart Apache** in XAMPP Control Panel

### Step 2: Verify OpenSSL is Working
1. Run this command in your project directory:
   ```bash
   php simple_email_test.php
   ```
2. You should see: `✓ OpenSSL: Available`

### Step 3: Switch Back to Original Handler
1. Open `script.js`
2. Find line with: `fetch('consultation_handler_gmail.php'`
3. Change it back to: `fetch('consultation_handler.php'`
4. Save the file

---

## Solution 2: Use Gmail SMTP (Alternative)

If OpenSSL still doesn't work, you can use Gmail SMTP:

### Step 1: Set Up Gmail App Password
1. Go to your Google Account settings
2. Enable 2-Factor Authentication
3. Generate an "App Password" for this application
4. Note down the 16-character password

### Step 2: Configure Gmail Handler
1. Open `email_config_gmail.php`
2. Replace these lines:
   ```php
   $this->mail->Username = 'your-gmail@gmail.com'; // Replace with your Gmail
   $this->mail->Password = 'your-app-password';    // Replace with Gmail App Password
   ```
   And:
   ```php
   $this->mail->setFrom('your-gmail@gmail.com', 'CloudNexus Systems');
   ```
   And:
   ```php
   $companyResult = $this->sendEmail('your-email@gmail.com', $companySubject, $companyBody);
   ```

### Step 3: Test Gmail Configuration
1. The system is already using `consultation_handler_gmail.php`
2. Test by submitting a consultation booking
3. Check if emails are received

---

## Solution 3: Use Hostinger SMTP with TLS (If OpenSSL works)

Once OpenSSL is enabled, you can modify the original configuration:

1. Open `email_config.php`
2. Change these lines:
   ```php
   // FROM:
   $this->mail->SMTPSecure = PHPMailer::ENCRYPTION_SMTPS;
   $this->mail->Port = 465;
   
   // TO:
   $this->mail->SMTPSecure = PHPMailer::ENCRYPTION_STARTTLS;
   $this->mail->Port = 587;
   ```

---

## Testing the System

### Test 1: Check PHP Extensions
```bash
php simple_email_test.php
```

### Test 2: Test Consultation Booking
1. Open your website: `http://localhost/contact.html`
2. Go to "Schedule Consultation" tab
3. Fill out the form and select a date/time
4. Click "Confirm Appointment"
5. Check for success message

### Test 3: Check Booking Logs
If emails fail, check the file: `consultation_bookings.log`

---

## Current File Status

### Active Files (Temporary Setup)
- `consultation_handler_gmail.php` - Current handler (logs bookings)
- `email_config_gmail.php` - Gmail SMTP configuration
- `script.js` - Updated to use Gmail handler

### Original Files (For when OpenSSL is fixed)
- `consultation_handler.php` - Original handler
- `email_config.php` - Hostinger SMTP configuration

---

## Troubleshooting

### If OpenSSL Still Doesn't Work
1. Check if `php_openssl.dll` exists in `C:\xampp\php\ext\`
2. Check if `libeay32.dll` and `ssleay32.dll` exist in `C:\xampp\php\`
3. Try reinstalling XAMPP
4. Use Solution 2 (Gmail SMTP) as permanent solution

### If Gmail SMTP Doesn't Work
1. Verify Gmail credentials are correct
2. Ensure 2FA is enabled and App Password is generated
3. Check Gmail security settings
4. Try using a different email provider

### If Bookings Aren't Being Received
1. Check browser console for JavaScript errors
2. Check `consultation_bookings.log` file
3. Verify form fields are filled correctly
4. Check server logs for PHP errors

---

## Next Steps

1. **Try Solution 1 first** (Enable OpenSSL in XAMPP)
2. **If that fails, use Solution 2** (Gmail SMTP)
3. **Test thoroughly** with real email addresses
4. **Monitor the booking logs** to ensure no bookings are lost

---

*Note: The current system will log all bookings to `consultation_bookings.log` even if emails fail, so no customer inquiries will be lost.*